Compile a production schedule Evidence Guide

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Evidence Guide: CUFPOP03B - Compile a production schedule

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

CUFPOP03B - Compile a production schedule

What evidence can you provide to prove your understanding of each of the following citeria?

Analyse and confirm resource schedule

Analyse and correctly interpret the resource schedule to confirm the resources required for each stage in the production process.
Consult with all departments involved in the production to clarify and confirm their requirements.
Confirm accuracy and feasibility of resource schedule against overall production requirements.
Conduct discussions with colleagues in a manner which promotes positive working relationships.
Identify non-resource issues that may impact on the production schedule and collate and compile relevant information.

Analyse and correctly interpret the resource schedule to confirm the resources required for each stage in the production process.

Completed
Date:

Teacher:

Evidence:

Consult with all departments involved in the production to clarify and confirm their requirements.

Completed
Date:

Teacher:

Evidence:

Confirm accuracy and feasibility of resource schedule against overall production requirements.

Completed
Date:

Teacher:

Evidence:

Conduct discussions with colleagues in a manner which promotes positive working relationships.

Completed
Date:

Teacher:

Evidence:

Identify non-resource issues that may impact on the production schedule and collate and compile relevant information.

Completed
Date:

Teacher:

Evidence:

Compile the production schedule

Create an appropriate production timeline, ensuring the schedule identifies clearly and accurately the major responsibilities, stages, tasks and target dates required to deliver the production within budget and to deadline.
Ensure the schedule clearly and realistically allocates the resources required.
Identify and accommodate factors affecting the timing and sequence of tasks within the schedule.
Allocate time to each stage of the production that is realistic and sufficient to enable the objectives to be met.
Ensure the time allocated enables the efficient use of resources.
Identify potential factors which may cause delays to production and develop contingency plans to accommodate potential delays.

Create an appropriate production timeline, ensuring the schedule identifies clearly and accurately the major responsibilities, stages, tasks and target dates required to deliver the production within budget and to deadline.

Completed
Date:

Teacher:

Evidence:

Ensure the schedule clearly and realistically allocates the resources required.

Completed
Date:

Teacher:

Evidence:

Identify and accommodate factors affecting the timing and sequence of tasks within the schedule.

Completed
Date:

Teacher:

Evidence:

Allocate time to each stage of the production that is realistic and sufficient to enable the objectives to be met.

Completed
Date:

Teacher:

Evidence:

Ensure the time allocated enables the efficient use of resources.

Completed
Date:

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Evidence:

Identify potential factors which may cause delays to production and develop contingency plans to accommodate potential delays.

Completed
Date:

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Evidence:

Agree to and distribute the production schedule

Ensure the schedule is accurate, comprehensive and presented clearly.
Distribute schedule promptly to all relevant personnel.
Allow adequate opportunities for relevant personnel to ask questions and seek clarification.
Resolve difficulties and/or ambiguities in the understanding or implementation of the schedule as required.
Communicate any changes to the schedule promptly to all relevant personnel.
Develop and maintain an appropriate and clear recording system for all information relating to the production schedule which will facilitate access by others.

Ensure the schedule is accurate, comprehensive and presented clearly.

Completed
Date:

Teacher:

Evidence:

Distribute schedule promptly to all relevant personnel.

Completed
Date:

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Evidence:

Allow adequate opportunities for relevant personnel to ask questions and seek clarification.

Completed
Date:

Teacher:

Evidence:

Resolve difficulties and/or ambiguities in the understanding or implementation of the schedule as required.

Completed
Date:

Teacher:

Evidence:

Communicate any changes to the schedule promptly to all relevant personnel.

Completed
Date:

Teacher:

Evidence:

Develop and maintain an appropriate and clear recording system for all information relating to the production schedule which will facilitate access by others.

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills:

formats and features of resource schedules and other production documentation

in depth understanding of all artistic and technical elements of the production/event such as staging, lighting, and sound elements, sufficient to be able to schedule all aspects

commonly used techniques for creating a production schedule, including underpinning scheduling principles and software options

ability to prepare relevant documentation and production information, including different ways of presenting schedules

effective communication, negotiation and problem solving techniques particularly in relation to production scheduling and the issues which arise

relevant Occupational Health and Safety legislation and regulation as it applies to all scheduling of production elements and personnel

provisions of relevant industrial awards as they apply to the scheduling of production personnel.

Linkages to other units

This unit has linkages to the range of production planning and operations units found in the Entertainment and Film, TV Radio and Multimedia Training Packages. Combined training delivery and/or assessment is recommended. Particular linkages may include:

CUFPOP02B - Determine resource requirements for total production

CUFPOP05B - Book and coordinate production resources

CUEPMT11A - Manage the production process

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit:

effective use of scheduling tools and techniques to create an accurate and practical production schedule that takes account of all relevant issues

effective communication, negotiation and problem solving skills.

Method and context of assessment

The assessment context must provide for:

development of more than one production schedule (for an actual production) to ensure that skills can be adapted to different circumstances

development of a production schedule within commercially-realistic time constraints

involvement of and interaction with others to reflect the collaborative nature of the scheduling process.

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

review of production schedules prepared by the candidate

project activity to allow the candidate to create production schedules for a range of different productions

evaluation of the operation/preparation of a production where the candidate is responsible for production scheduling

written or oral questioning to test knowledge of the production elements, industrial awards and Occupational Health and Safety requirements

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Resource requirements

Assessment of this unit requires access to:

a script or other source material

relevant industrial awards and Occupational Health and Safety regulations.

Key competencies in this unit

Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.

Level 1 = Perform

Level 2 = Administer and Manage

Level 3 = Design and Evaluate

Collecting, organising and analysing information (3)

Analysing the resource schedule.

Communicating ideas and information (3)

Presenting the schedule to production personnel.

Planning and organising activities (3)

Compiling the total production schedule.

Working with others and in teams (3)

Consulting on resource requirements.

Using mathematical ideas and techniques (2)

Estimating times and resource allocations.

Solving problems (2)

Planning for an extremely tight schedule.

Using technology (1)

Using planning software.